How many files can you handle at once?
You decide – and then set up the list of recently used files so that you are informed, but not overwhelmed (IT recommends between 8 to 12 recent documents). Here’s how:
If you are using Excel:
- Click the Microsoft Office Button
, and then click Excel Options.
- Click Advanced.
- Under Display, in the Show this Number of Recent Documents list, click the number of files that you want to display.
If you are using PowerPoint:
- Click the Microsoft Office Button
- Click Advanced.
- Under Display, in the Show this Number of Recent Documents list, click the number of files that you want to display. If you do not want to display any files, click 0.
If you are using Word:
- Click the Microsoft Office Button
- Click Advanced.
- Under Display, in the Show this Number of Recent Documents list, click the number of files that you want to display.
“Pin up” what you want to keep.
This function allows you to keep a file on the recent documents list where you can see it, even if you can’t get to it just yet. Here’s how it works:
- Click the Microsoft Office Button
- Click Pin this Document to the Recent Documents list
.
When a document is pinned to the Recent Documents list, the pin button looks like a push pin viewed from the top:.
Are you ready to clear the list of recently used files? If you set the number to zero, the list is empty. You have to turn on the feature and set the number to something other than zero, and then update the list by opening the files again and resetting the pin. Here’s how it works:
If you are using Excel:
- Click the Microsoft Office Button
- Click Advanced.
- Under Display, in the Show this Number of Recent Documents list, click 0.
If you are using PowerPoint:
- Click the Microsoft Office Button
- Click Advanced.
- Under Display, in the Show this Number of Recent Documents list, click 0.
If you are using Word:
1. Click the Microsoft Office Button
2. Click Advanced.
3. Under Display, in the Show this Number of Recent Documents list, click 0.
